o Providing a wide range of executive support, setting and managing priorities and work flow of the Group CFO while maintaining smooth administrative coordination with the business leaders and direct reports.
o Serving as the primary contact for the office of the Group CFO by managing the front office and ensuring smooth and constant communication flow with paper, email and phone. Also handling incoming and outgoing correspondences, distributing incoming correspondence, responding to requests, inquiries and invitation, as well as following up where necessary, on behalf of the Group CFO.
o Maintaining of contacts and updating, scheduling the Group CFO’s calendar, paper and electronic, and diary for all company meetings, internal and external.
o Planning and coordinating domestic and international travel schedule and agenda of the Group CFO and his direct reports. Also preparing and submitting expense reports and outside reimbursements from the Group CFO for accounting purposes by preparing the paper work concerned.
o Receiving and coordinating all purchase orders and invoices, processing LPOs, scrutinizing payments and preparing the payment schedule for signing by the Group CFO, logging them in to the ERP System (Pastel) and ensuring adherence to administrative guidelines.
o Coordinate and monitor multiple and diverse work processes and activities to ensure management decisions and directives are properly implemented and timely delivery of reports
o Collecting and compiling, payment charts, the weekly reports and monthly financials from individual business units, binding and filing them.
o Acting as the liaison with the Group CEO’s Office
o Ensuring the Group CFO’s personal information is always up to date
o Performing other duties as having been assigned
o Assisting with Administration and Office Management on a day to day basis i.e. transport, stationary, managing office messengers/drivers etc.
o Acting as the procurement officer for approval of LPOs